Privacy Policy

Last Updated: November 10, 2026

1. Overview

The Event Bucket™ Broadcast Network ("we," "our," or "us") is operated by WilWell Company LLC of Waynesville, Missouri. This Privacy Policy explains what information we collect, how we use it, and the choices you have when you use our website at www.theeventbucket.com, our community boards, our lobby TV displays, and the Event Bucket TV app for Amazon Fire TV and Android TV.

2. Information We Collect

We collect information in the following ways:

• When you submit an event: We collect the event details you enter (name, organizer, description, date, time, location, cost and website), the flyer you upload, and your contact name, email address and phone number. Your contact details are used to confirm your submission, send you an edit code, and tell you when your event is approved, needs changes, or has ended. They are shared with the people who review events for that board, and they are not shown on the public board unless you put them in the event description or on your flyer. Before submitting, you confirm that you are 18 or older, or that a parent, guardian or the organization you are posting for has given you permission.
• When you report an event: We collect the reason you choose, anything you write, and your email address if you choose to give one. We do not store your internet (IP) address. We store only a scrambled code made from it, which lets us count how many different people reported an event and limit repeated reports. Your report and email are shared only with the people who review that board and with our site monitor.
• When you contact us: We collect your name, email address and message.
• When a city or organization subscribes: Payment information is collected and processed by Stripe. We do not store credit card numbers.
• Lobby screens and the Event Bucket TV app: A screen showing a lobby display checks in with us every five minutes so the board's staff can see that it is still running. Each check-in includes a random code that identifies the screen, which board it is showing, the ZIP code for weather alerts if the venue set one, the screen size, the browser or device type, whether the display is full screen, and how long it has been running. It does not include any information about the people watching. The TV app remembers which board you chose on the device itself. Neither the app nor the lobby display asks for an account, a name or an email address.
• Approximate location: To show weather alerts for the right area, the lobby display works out an approximate location (about the city level) from the screen's internet address, using our hosting provider's built-in lookup. We use it on the spot to pick the right alerts and do not store it with the screen's check-ins. The display then asks the National Weather Service for alerts for that area.
• QR code scans: Each event on a lobby screen has a QR code. When someone scans it, we count the scan for that event so organizers and cities can see how many people their event reached. Each count includes a scrambled code made from the internet address (never the address itself), the type of phone or browser, and the approximate city and region. It does not include a name, an email address or a phone number.
• Website measurement: With your permission, we count visits to boards, opens of event details, and uses of the Share button, and we use Google Analytics, Vercel Web Analytics and Vercel Speed Insights to understand how the site is used. These stay off until you choose Accept in the cookie banner (see section 5).

3. How We Use Your Information

We use the information we collect to:

• Publish, review, update and remove events, and send organizers the emails about their events
• Review and act on reports about events
• Show the right board, weather alerts and announcements on lobby screens, and let staff know when a screen stops checking in
• Give organizers and cities counts of how many people saw, opened, shared or scanned their events
• Process and manage subscriptions and payments
• Respond to questions and support requests
• Keep the service safe, prevent spam and abuse, and improve the platform

We do not sell your personal information, and we do not share it for advertising.

4. Third-Party Services

We rely on these service providers, each of which handles information only to provide its service to us:

• Supabase: Stores our database, including events, reports and screen check-ins.
• Vercel: Hosts our website and lobby displays, and provides the approximate location lookup for weather alerts.
• Cloudinary: Stores and delivers flyer images and other uploaded pictures.
• Twilio SendGrid: Sends our emails.
• Anthropic: When you upload a flyer, an AI model reads it to fill in the event form for you, and you review the details before submitting. We use Anthropic's paid API, and under Anthropic's commercial terms, information sent through the API is not used to train its models by default.
• Stripe: Processes subscription payments. Review Stripe's Privacy Policy for details on how they handle payment data.
• Google Analytics: Measures website use, only after you choose Accept. Review Google's Privacy Policy for more information.
• YouTube: Plays some event videos through its privacy-enhanced mode (youtube-nocookie.com). Review Google's Privacy Policy for details.
• National Weather Service: Provides the weather alerts shown on lobby screens.

5. Cookies and Tracking

We use cookies to:

• Remember user preferences
• Track analytics and user behavior via Google Analytics
• Maintain session information

Google Analytics, Vercel Web Analytics, and Vercel Speed Insights stay off until you choose Accept in the cookie banner. If you choose Decline, or if your browser sends a Global Privacy Control signal, they stay off and the Google Analytics cookies are removed. You can change your choice at any time with the Cookie settings link at the bottom of the page, and you can also block cookies in your browser settings, though that may limit some platform functionality. QR code scan counts and lobby screen check-ins, described in section 2, do not use cookies and are not affected by this choice.

6. Children's Privacy (COPPA Compliance)

The Event Bucket™ Broadcast Network is not directed to children under 13, and we do not knowingly collect personal information from them. Anyone submitting an event must be 18 or older, or have permission from a parent, guardian or the organization they are posting for. If we learn that a child under 13 has given us personal information, we will delete it. Parents or guardians who believe a child has given us information can contact us at support@theeventbucket.com.

7. Data Security

We implement reasonable security measures to protect your information. However, no method of transmission over the internet is completely secure. We encourage you to use strong passwords and keep your account information confidential.

8. Your Rights

Depending on your location, you may have the following rights:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data (subject to legal obligations)
• Opt out of marketing communications
• Request a copy of your data

To exercise any of these rights, contact us at support@theeventbucket.com. Organizers can also change or cancel their own events at any time with the edit code we send them.

9. Data Retention

We keep personal information only as long as we need it to provide the service and meet legal obligations:

• Events: An event and its contact details stay on file after the event ends, so organizers can repost recurring events and cities can see their history. An organizer can ask us to delete an event and its contact details at any time.
• Reports about events: Kept as a record of how each report was handled.
• Screen check-ins: We keep the most recent check-in for each screen, and staff can remove a screen at any time.
• QR scan and website counts: Kept to show organizers and cities how their events performed. They contain no names or contact details.
• Contact form messages: Kept for 12 months unless you ask us to delete them sooner.
• Payment information: Kept by Stripe according to its policies and our legal requirements.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Your continued use of the platform constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

• Email: support@theeventbucket.com
• Website: www.theeventbucket.com